Looking ahead to 2019, now is the perfect time to review your venue's holidays and closure dates within BookingsPlus. Spending 5-10 minutes doing so now before you begin adding new bookings for this year will help reduce your administration time, eliminate issues with misplaced bookings while ensuring you accurately reflect the availability of your facilities for the coming year and beyond.
Holidays
Holidays represent periods when your venue remains open during school holidays but you are required to exclude bookings for clubs and events which run exclusively during the term time only. A children's sports club which takes a break during the Easter and Summer school holiday's provides a common example.
The utilisation of Holidays is particularly useful when creating recurring bookings within BookingsPlus as you can instruct the platform to automatically prevent certain entries being created within a specified holiday period.
When creating a new or editing an existing booking, checking the box 'Term time only' instructs BookingsPlus to cross reference your holiday dates and exclude individual bookings accordingly. It really is as simple as that!
This example represents a holiday date range defined within BookingsPlus and how it is used to skip dates during the summer holidays when creating a booking with the 'Term time only' option is selected.
Closures
Closures represent days when your entire venue is closed to the public. Ensuring your closures are correctly disclosed within BookingsPlus is particularly important as it automatically prevents the placement of bookings into those days and therefore avoids the headache of incorrect invoicing and unhappy hirers. Christmas Day and bank holidays are common closure dates, with your venue likely to have many others.
This example represents what you will see when attempting to add a booking to a date marked as a closure
As an administrator you can personally add, edit and remove Holiday and Closure dates via the [Manage] section of BookingsPlus. You can learn how here and you can log into BookingsPlus here.